تاريخ النشر:2014-9-10
اخر موعد:2014-9-15
موقع العمل:صنعاء
اخر موعد:2014-9-15
موقع العمل:صنعاء
جهة العمل:World Food Program
VACANCY ANNOUNCEMENT
YEM2014/LOG011/Gen-055- Re Adv
The UNITED NATIONS WORLD FOOD PROGRAMME
Invites both female and male candidates to apply for the following position:
Job Title: Logistics Assistant ( Billing-Invoice Verification & fund Management )
Duty station Sana’a
UN Category: Service Contract – SC-4 (SB-2)
Duration : One Year (12 months)
Vacancy Number YEM2014/LOG011/Gen-055- Re Adv
Supervision received: The Logistics Assistant reports to the Logistics Officer and under the overall supervision of Head of Logistics
Accountabilities:
Within delegated authority, the Logistics Assistant will be responsible for the following duties:
(These duties are generic and thus are not all-inclusive nor are all duties carried out by all Logistics Assistants)
• Post daily dispatches of WFP food and non-food commodities in the corporate system; monitor the correct use and quantity as per loading orders;
• Respond to queries regarding commodities staff in the unit and elsewhere in the Programme;
• Receive and process the logistics service providers’ invoices, immediately register the same in the invoice tracker, and efficiently and in a timely manner.
• Identify and recognize the data discrepancies among the physical documents and system and report them immediately to the supervisor.
• Produce organized, accurate and well-documented records with well-analyzed data and in accordance with WFP established guidelines and procedures.
• Establish effective communications with the internal and external clients and respond to their queries constantly and with a constructive feedback.
• Process the transport invoices via the WFP invoicing tool (COMPAS) and using the Transport instruction criteria.
• Respond to the service providers queries concerning their due payments professionally and in an efficient manner.
• Review and interpret the information of non- routine nature with good judgment and with the appropriate analytical approach.
• Ensure timely and accurate processing of payments for Logistics service providers within the specified timeframe.
• Perform other related duties as required.
Expected Results:
Produces organized, accurate and well documented records conforming to required format with well analyzed data. May provide guidance on office practices to staff in lower grades.
Critical Success Factors:
Ability to review a variety of data, identify and adjust data discrepancies. Identify and resolve operational problems. Ability to communicate moderately complex matters clearly and concisely. Ability to perform detailed work, work of a confidential nature and/or to handle a large volume of work possibly under time constraints. Ability to deal patiently and tactfully with people of different national and cultural backgrounds.
Qualifications:
(These are the standard minimum qualifications established by WFP for the effective performance of the tasks described in the Generic Job Profile. Corporate recruitment/workforce planning needs, in addition to local market supply may require changes or amendments to these, as appropriate. Any queries on changes for vacancy announcement purposes should be addressed to Recruitment and Reassignment Branch, Human Resources Division.)
Education: Completion of secondary school education.
Experience: At least three years of progressively responsible support experience including at least one year in the field of accounting, transport, insurance, statistics, operations or another related field.
Language: Fluency in both oral and written English and Arabic.
Knowledge: Experience utilising computers, including word processing, spreadsheet and other software packages.
Application Process:
Interested candidates are requested to apply by:
1- Completing their resumes, the Personal History Form (P11) and a covering letter addressed to WFP HR unit indicating the VA reference number and the position title as per the vacancy announcement, YEM2014/LOG011/Gen-055- Re adv.
2- Send all above mentioned documents to the following email address Yemen.HR@wfp.org or in a sealed envelope no later than 15 September 2014, to
World Food Programme, Sana’a
HR Unit
P.O. Box 7181
Diplomatic Area, Nowakshot St, House No. 22, Sana’a, Republic of Yemen.
Only short-listed candidates meeting the required qualifications will be contacted.
See "Application Process" above
Note: Covering Letter is REQUIRED for this vacancy, please submit yours along with your C.V
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